Price is frequently considered the best factor influencing your choice to implement a small business Intelligence (BI) system. Don’t despair. It is possible to implement BI over a shoestring budget. However, to take action requires strict discipline and adherence to some philosophy which may be unlike the advice of huge (read: expensive) global consulting firms. Following our shoestring philosophy can not only make success possible but likely; and at a price well below typical expectations. Sometimes everyone is ready to let you know what never to do, or even to describe the pitfalls in order to avoid within your BI implementation. Choosing the vendor that utilizes a clearly defined, repeatable process for system development will impact the successful achievement (or implementation) with the BI project. The machine integration or software development vendor you decide on must have a methodology that clearly defines the processes essential to produce quality, usable software that meets your organization needs and goals and is also competitively priced.

Continuous improvement ought to be the mantra of the vendor which has a well toned, clearly defined methodology. You will be a bit more confident within a vendor’s commitment to methodology in the event that you see an focus on continually improving, clearing up, clarifying, and solidifying their processes. In the event that you decide on a vendor which has little if any process or methodology set up you run the chance of spending money on it in slipped schedules, cost overruns, scope creep and outright failure – which are costly to both assembling your project as well as your career. In his book Quality Without Tears, Philip Crosby notes that the expense of rework may be the “price of nonconformity (PONC)” because “it really is what management chooses to cover not ensuring work is right the very first time.” Lofty words from the giant in the product quality revolution. In dollars and cents rework typically costs double (or even more) the specific price to do it right the very first time.

But let’s save that discussion for any later point.

It only is practical from an intuitive perspective, because you paid to accomplish it wrong, and pay again (at least one time) to accomplish it over. There’s a whole industry which has sprung up around unscrupulous vendors who offer low, fixed price project estimates to win your organization. These vendors then inundate their customer with unnecessary change orders at $5k and $10k per order, or even more. But let’s save that discussion for any later point. In the well-established methodology (see point 1 above) requirements certainly are a valuable asset to become managed meticulously. Actually, “THE ABILITY Maturity Model: Guidelines for Improving the program Process” by the program Engineering Institute says, “the goal of requirements management would be to set up a common understanding between your customer and the program project of this customer’s requirements that’ll be addressed by the program project.” Quite obviously this entails setting and maintaining arranged requirements with the project and clearly defined expectations for several parties involved. Be prepared to pay for a short evaluation of one’s requirements.

The Until Tomorrow Song

This is homework and fees covered a scoping or requirements gathering phase ought to be applied to the expense of the project in the event that you and owner agree to progress. Most of us have budget constraints. Most of us have the stress of attempting to second guess “time and material” vendors so that they can spend what’s actually essential to get the job done. We all desire to discover that 95th percentile vendor who’ll be above the board and honest with time and material billing. It is possible to eliminate most of the guess work by choosing a set price vendor. A set price vendor gives you a predictable expenditure, one which could be budgeted in advance or that may be planned for well beforehand with few if any surprises. With a set price vendor additionally you get rid of the adversarial nature of the partnership which may be fostered from the constant vigilance of billing statements and project reports that make an effort to prove their worth.

There are, however, several points of focus on be noted whenever using a set price vendor. First of all, beware the needless change order. The unscrupulous fixed price vendor will consent to a minimal price to win the task and will continue steadily to issue change orders that run the purchase price up. Here are some methods to insulate from this most unprincipled supplier. Offer to activate the vendor for the requirements gathering or project scoping effort in advance. This provides a number of things including more developed requirements that minimize changes, clearly defined scope to provide the vendor a chance to create a fair price proposal, reduced risk, and time for the team to find issues and roadblocks that want more attention on your own part. The next noteworthy point whenever using a set price vendor would be to find one which can indicate specific, successful, similar projects. An identical project will not indicate one in exactly the same specific industry (and even within exactly the same sector – federal vs.